Everything you need to know about RVC appointments

Is this your first time attending RVC? Upon first glance, making appointments and perfecting your schedule can seem daunting. RVC would like to make this process run as smoothly as possible. Here are some resources to get you started:

Appointment Basics

  • Total of 6 appointment sessions over 3 days
  • Appointments are 12 minutes in length, within a 15 minute timeframe
  • Total of 75 available appointment slots, each appointment-taking delegate can have up to 68 pre-scheduled appointments plus 6 scheduled breaks.
  • A system of chimes and announcements signals the start and end of each appointment.

RVC 2017 Appointment Guide
This guide walks you through the appointment process from start to finish. It offers step-by-step instructions on how to:

  • Make new appointment requests
  • View profiles
  • Show requests/recommendations
  • Search delegates
  • Manage/prioritize requests
  • Block slots

Helpful Hints

  • Buyers may request back-to-back appointments with the same Seller if the Buyer estimates they will require more than 12 minutes to conclude their discussion with that Seller.
  • Appointment requests are computer-generated according to the following priorities:
    • Buyers and Sellers/DMOs who mutually seek appointments create a “perfect match” which is scheduled automatically. *
    • Second priority is given to appointments requested by Buyers and almost always results in a scheduled appointment. *
    • Third priority is given to appointments * requested by Sellers/DMO/PMOs.
  • Sellers occupying a full booth receive a maximum of 68 pre-scheduled appointments. However, they may purchase an Additional Appointment Schedule to receive up to 68 additional pre-scheduled appointments. Note that a secondary delegate must be added in order to purchase the additional appointment schedule.
  • Sellers occupying a half booth receive a maximum of 34 pre-scheduled non-concurrent appointments. However, they may upgrade to a concurrent appointment schedule to receive up to 34 additional appointments.
  • Should delegates be unable to keep a scheduled appointment for any reason, they are requested to cancel it as far in advance as possible at the Rendez-vous Canada Registration Desk.

Concurrent vs. Non-concurrent – What is the difference?

A non-concurrent schedule is the default option that allows a maximum of 34 pre-scheduled appointments. Appointment slots will be assigned to alternate with those of the booth partner; i.e., one booth partner receives all odd-numbered slots, and the other receives all even.

A concurrent schedule is the additional option that allows organizations to select an additional 34 appointments (up to a full 68-appointment schedule). This upgrade is available to sellers occupying a half booth only, and is available during registration for $295 plus applicable taxes.

Note that booth partners must both have either a non-concurrent or concurrent schedule in order to select each other as booth partner. The concurrent schedule upgrade means that both half-booth partners may have appointments with two different buyers at the same time.

In March 2017, each half-booth seller may submit a maximum of 40 appointment requests with buyers in effort to fill their first 34 pre-scheduled appointments.  In April, once appointment schedules are posted, sellers who have upgraded to the concurrent appointments option will have the additional 34 appointment slots opened up in their schedule. At this time, sellers can make additional requests directly with Buyers in effort to fill the additional 34 appointments.

The benefit of taking the concurrent appointments upgrade is that it allows both booth partners to have appointments with different Buyers simultaneously.  In addition, this upgrade allows sellers to maximize their opportunity to make appointments with buyers by opening up twice as many appointment availabilities.

We invite you to access your personal RVC page (My RVC) and start making your appointment requests today! You have up to 11:59pm EST Friday, March 24th.

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